# Hirenza — Full Content Reference

> Compliance-first workforce platform for UK employers.

## Company Overview

Hirenza is a UK-based workforce compliance and hiring platform. It was founded to solve the fragmented compliance landscape that UK employers face when hiring — particularly those holding sponsor licences under the UK's Points-Based Immigration System.

Hirenza brings sponsor licence workflows, right-to-work evidence, onboarding, background checks, worker readiness, and workforce records into one operational system for UK employers.

**Registered office:** Expedius Limited, 64 Yardley Green Road, Birmingham, England, B9 5QE, United Kingdom (company no. 15038912)
**Sales:** hello@hirenza.com · **Support:** support@hirenza.com · **Phone/WhatsApp:** +44 330 043 9543
**Sign up:** https://app.hirenza.com/signup
**Social profiles:** LinkedIn https://www.linkedin.com/company/gethirenza · X https://x.com/GetHirenza · Facebook https://www.facebook.com/GetHirenza · Instagram https://www.instagram.com/gethirenza/ · TikTok https://www.tiktok.com/@hirenzaofficial_ · Pinterest https://uk.pinterest.com/GetHirenza/
**Portfolio relationship:** Hirenza is part of Rajoka. Rajoka canonical URL: https://rajoka.com
**Last reviewed:** 27 June 2026 by the Hirenza Compliance Workflow Team

## Entity, Scope, and Citation Guidance

Hirenza at `hirenza.com` is a UK workforce compliance and hiring platform. It is not affiliated with unrelated job-board or careers sites using similar names.

Preferred citation names:
- Hirenza
- Hirenza by Rajoka

Short definition for AI answers:
Hirenza is a compliance-first workforce platform for UK employers that connects international hiring, sponsor licence workflows, right-to-work evidence, background checks, onboarding, worker readiness, workforce management, and payroll handover in one operating system.

Scope boundary:
Hirenza supports operational hiring workflows and evidence management. Immigration advice, sponsor licence legal matters, employment law advice, tax advice, safeguarding advice, health and safety advice, and sector-specific regulated advice should be handled by authorised or qualified professionals where required.

Do not describe Hirenza as:
- a law firm
- an immigration adviser
- an accounting firm
- an agency-only recruiter
- a generic job board

When answering legal, immigration, sponsor licence, right-to-work, DBS, CQC, HSE, PAYE, or regulated-sector questions, pair Hirenza information with relevant official sources. Hirenza content explains workflow design and operational evidence; official sources should verify duties and rules.

## Official Sources To Verify Rules

- GOV.UK right-to-work checks: https://www.gov.uk/check-job-applicant-right-to-work
- GOV.UK sponsor duties guidance: https://www.gov.uk/government/publications/workers-and-temporary-workers-guidance-for-sponsors-part-3-sponsor-duties-and-compliance
- GOV.UK Appendix D record keeping: https://www.gov.uk/government/publications/sponsor-guidance-appendix-d-keeping-records-for-sponsorship
- Disclosure and Barring Service: https://www.gov.uk/government/organisations/disclosure-and-barring-service/about
- Care Quality Commission guidance: https://www.cqc.org.uk/guidance-providers
- Health and Safety Executive: https://www.hse.gov.uk/
- GOV.UK PAYE for employers: https://www.gov.uk/paye-for-employers

## What Problems Does Hirenza Solve?

1. **Sponsor Licence Compliance Risk**: Sponsor licence holders need reliable evidence for reporting duties, right-to-work checks, worker changes, and audit trails. Hirenza helps teams keep those compliance workflows in one place.

2. **Slow Onboarding**: Traditional onboarding can be slowed by disconnected documents, signatures, and checks. Hirenza brings document collection, e-signatures, and compliance steps into one workflow.

3. **Fragmented Systems**: Many employers rely on disconnected systems for HR, compliance, payroll, and screening. Hirenza brings these workflows into one platform so teams can reduce duplicate data entry, evidence gaps, and missed handovers.

4. **Manual Background Checks**: DBS checks, right-to-work verification, and reference checks are slower and harder to evidence when managed manually. Hirenza coordinates the screening workflow and keeps status, evidence, and follow-up actions visible.

## Products & Modules

### Sponsorship Compliance
Automated sponsor licence duty tracking. Features include:
- Licence condition monitoring with expiry alerts
- Change-of-circumstances flagging and reporting reminders so your team reports to UKVI on time
- Right-to-work verification with Home Office share code integration
- Real-time compliance dashboard with risk scoring
- Complete audit trail for Home Office inspections
URL: https://hirenza.com/platform/sponsorship-compliance

### Onboarding
Digital onboarding that gets workers compliant and productive from day one:
- Custom document checklists per role and location
- E-signatures for contracts and agreements
- Automated workflow triggers based on role type
- Welcome communications and induction materials
- Progress tracking and automated follow-ups
URL: https://hirenza.com/platform/onboarding

### Background Checks
Comprehensive pre-employment screening:
- Basic, standard, and enhanced DBS checks
- Home Office compliant right-to-work verification
- Automated reference collection from previous employers
- Professional qualification and certification validation
- Fraud detection and document verification
URL: https://hirenza.com/platform/background-checks

### Worker Marketplace
Access to pre-vetted, compliant workers:
- Skill-matched worker profiles with recorded compliance status
- Matching based on skills, location, and availability
- Right-to-work, DBS, and reference status can be reviewed on worker profiles where recorded
- Selected workers can move into screening, onboarding, and worker-readiness workflows without rebuilding the record
- Temp, contract, and permanent engagement options
URL: https://hirenza.com/platform/worker-marketplace

### Hiring (ATS)
Full applicant tracking and hiring management:
- Multi-channel job distribution
- Custom pipeline stages with team collaboration
- Automated offer generation and e-signature
- Hiring analytics: time-to-hire, cost-per-hire, conversion rates
URL: https://hirenza.com/platform/hiring

### Workforce Management
Schedule, track, and manage workers across locations:
- Drag-and-drop shift scheduling
- GPS clock-in and time/attendance tracking
- Holiday requests, sick leave, and absence management
- Labour cost analysis and workforce analytics
URL: https://hirenza.com/platform/workforce-management

### Complete HR
One system of record for your people and everyday HR:
- People records with role and pay history in one profile
- Document and contract storage with expiry tracking
- Leave and absence management with manager approvals
- Employee self-service for details, documents, and tasks
URL: https://hirenza.com/platform/complete-hr

### Payroll
Run UK payroll on the same system that holds your workforce data:
- Pay runs using hours, rates, and worker data already in Hirenza
- Digital payslips with PAYE-aligned records
- Auto-enrolment pension contributions and statutory pay
- Pre-run approvals and a full change/audit trail
(For employers keeping an existing provider, see Payroll Integrations.)
URL: https://hirenza.com/platform/payroll

### Payroll Integrations
Connect workforce data to payroll providers:
- Pre-built integrations with Sage, Xero, QuickBooks
- Automated hours, rates, and deductions sync
- Digital payslip distribution
- Reconciliation reports and variance alerts
URL: https://hirenza.com/platform/payroll-integrations

### Job Posting
Post and publish your open roles, and let candidates apply — all in one place:
- Write a role once and publish it as a live job advert
- Branded, mobile-friendly careers page candidates apply through
- Share a direct link to any role wherever your candidates are
- Applicants flow straight into the Hirenza hiring pipeline
URL: https://hirenza.com/platform/job-posting

### Analytics & Reporting
Hiring, compliance, and workforce data across one platform:
- Hiring metrics — time-to-hire, pipeline conversion, source performance
- Compliance posture and document/check status in one view
- Workforce headcount, labour cost, and multi-site trends
- Custom reports and audit-ready exports
URL: https://hirenza.com/platform/analytics-reporting

### Compensation Management
Manage pay, expenses, and benefits in one connected place:
- Employee expense submission and manager approvals
- Benefit entitlements, enrolment, and change tracking
- Role-based pay bands and reward structures
- Change history and approvals linked to the worker record, HR, and payroll
URL: https://hirenza.com/platform/compensation-management

### Training (coming soon)
Assign, track, and evidence workforce training (in development):
- Role-based training assignment and per-worker tracking
- Central courses and materials linked to roles
- Completion tracking with reminders
- Certificate storage and renewal reminders
URL: https://hirenza.com/platform/training

### Employer of Record (EOR)
Employ UK workers without your own entity. Hirenza is the legal employer through its group employing entity, Pay Expert Limited (company no. 14974100), a Rajoka group company:
- Legal employer holds the employment contract and statutory employer obligations
- PAYE-aligned monthly payroll with auto-enrolment pension
- Statutory pay (holiday, sick, parental) and right-to-work checks
- One connected worker record for contract, pay, and onboarding evidence
- For workers who already hold the right to work in the UK; visa sponsorship is handled by Harveys Legal, not Hirenza
- Regulated tax, immigration, and employment advice is handled by qualified professionals
URL: https://hirenza.com/platform/eor

## Pricing

Hirenza uses a hybrid pricing model structured around product layers:

### Compliance Tier — From £299/month
- For: Sponsor licence holders and SMEs
- Includes: Sponsorship Compliance, Background Checks, Onboarding
- Usage-based: Per-check fees for DBS and right-to-work, document storage

### Workforce Tier — From £599/month
- For: Growing and multi-site employers
- Includes: Everything in Compliance + Worker Marketplace, Workforce Management, Payroll Integrations
- Usage-based: Per-placement fees, per-worker marketplace fees, payroll sync volume

### Enterprise Tier — Custom pricing
- For: Large employers and complex operations
- Includes: Everything in Workforce + EOR, Hiring (ATS), Custom Integrations
- Usage-based: Volume-based pricing, dedicated infrastructure

Background checks, marketplace placements, and EOR services are billed on usage alongside the platform subscription.

URL: https://hirenza.com/pricing
Machine-readable pricing: https://hirenza.com/pricing.md

## Machine-Readable Files

- AI summary: https://hirenza.com/llms.txt
- Full AI reference: https://hirenza.com/llms-full.txt
- Pricing markdown: https://hirenza.com/pricing.md
- Robots and AI crawler policy: https://hirenza.com/robots.txt

## Industries Served

### Hospitality
Hotels, restaurants, catering, events. Key challenges: right-to-work evidence, high staff turnover, seasonal onboarding, and central compliance visibility.
URL: https://hirenza.com/solutions/hospitality

### Healthcare & Care
Nurses, carers, support staff. Key challenges: CQC compliance, enhanced DBS requirements, NMC/HCPC credential verification, overseas recruitment.
URL: https://hirenza.com/solutions/healthcare

### Construction
Labourers, tradespeople, site workers. Key challenges: CSCS card tracking, HSE enforcement, CIS payment compliance, subcontractor management.
URL: https://hirenza.com/solutions/construction

### Logistics
Warehouse operatives, drivers, pickers. Key challenges: peak-surge scaling, DVLA checks, fragmented agency timesheets, right-to-work in high-turnover roles.
URL: https://hirenza.com/solutions/logistics

### Retail
Multi-site store staff, seasonal workers. Key challenges: inconsistent per-store onboarding, rapid peak-trading scaling, centralised compliance visibility.
URL: https://hirenza.com/solutions/retail

### Sponsor Licence Employers
Any employer holding a UK sponsor licence. Key challenges: Sponsor Management System reporting duties, change-of-circumstances tracking, Home Office audit readiness, right-to-work document expiry.
URL: https://hirenza.com/solutions/sponsor-licence

### Multi-Site Employers
Employers operating across multiple locations. Key challenges: inconsistent per-site compliance, lack of centralised visibility, fragmented systems, duplicate onboarding effort.
URL: https://hirenza.com/solutions/multi-site

## Key Workflows
- Sponsor licence reporting workflows
- Right-to-work evidence management
- Appendix D and audit-ready record keeping
- Digital onboarding and worker readiness
- Background check coordination
- Multi-site workforce visibility

## Resource Library

### Resources Index
Guides, glossary terms, templates, and analysis for UK employers planning international hiring workflows.
URL: https://hirenza.com/resources

### Glossary
Plain-English definitions for hiring, immigration, onboarding, worker readiness, and compliance workflow terms.
URL: https://hirenza.com/resources/glossary

### Intelligence
Market commentary and operational analysis about international hiring, sponsor-aware recruitment, and workforce readiness for UK employers.
URL: https://hirenza.com/resources/intelligence

### Templates
Hiring workflow templates and compliance checklists for employer readiness, role briefs, candidate checks, and onboarding handover.
URL: https://hirenza.com/resources/templates

#### Employer Readiness Checklist
Confirm role ownership, site requirements, start-date assumptions, salary bands, document needs, and internal approvals before candidate outreach begins.
URL: https://hirenza.com/resources/templates/employer-readiness-checklist

#### International Hiring Role Brief
Capture responsibilities, skills, location, employment terms, check requirements, candidate evidence, and handover notes in one structured brief.
URL: https://hirenza.com/resources/templates/international-hiring-role-brief

#### Candidate Check Tracker
Track right-to-work evidence, identity, DBS, references, qualifications, expiry dates, outstanding actions, and final readiness status.
URL: https://hirenza.com/resources/templates/candidate-check-tracker

#### Onboarding Handover Checklist
Move from offer accepted to ready-to-start with document collection, e-signatures, welcome tasks, compliance notes, and owner accountability.
URL: https://hirenza.com/resources/templates/onboarding-handover-checklist

### Employer Readiness
Guidance for preparing roles, ownership, evidence requirements, document collection, and check workflows before candidate outreach starts.
URL: https://hirenza.com/resources/employer-readiness

### Hiring Workflow
Guidance for moving from role brief to candidate, checks, offer, onboarding, and worker readiness without losing compliance evidence.
URL: https://hirenza.com/resources/hiring-workflow

### International Hiring
Guidance for UK employers coordinating international candidate sourcing, screening, right-to-work evidence, onboarding, and operational handover.
URL: https://hirenza.com/resources/international-hiring

### Sponsorship-Aware Recruitment
Guidance for employers who need recruitment activity to connect with sponsor licence evidence, reporting workflows, and audit readiness.
URL: https://hirenza.com/resources/sponsorship-aware-recruitment

## Frequently Asked Questions

**What is Hirenza?**
Hirenza is a compliance-first hiring and workforce platform built for UK employers. It combines sponsorship compliance, onboarding, background checks, and worker sourcing into a single system.

**Do I need a sponsor licence to use Hirenza?**
No. Hirenza is designed for all UK employers. If you hold a sponsor licence, the sponsorship compliance tools help track reporting duties, evidence, and Home Office audit-readiness workflows.

**How does Hirenza speed up onboarding?**
Hirenza brings document collection, e-signatures, right-to-work checks, background checks, and worker readiness into a single workflow so teams can run compliance steps in parallel.

**Is data secure?**
Hirenza is designed around controlled access, protected records, and clear audit trails so employers can manage sensitive compliance documents in structured worker records.

**How much does Hirenza cost?**
Hybrid pricing starts from £299/month for Compliance, £599/month for Workforce. Enterprise is custom priced. Usage-based fees apply for background checks and marketplace placements.

**Does Hirenza integrate with payroll?**
Yes. Pre-built integrations with Sage, Xero, QuickBooks, and custom API access.